2027 New Rules, Deadlines & Preparation - Your Questions Answered

• What, where, why, when, and how - the audience of your peers appreciates in-depth information; cover one topic from start to end - brief overviews of multiple topics have less value
   
• Learning points – these are the key takeaways for conference delegates
   

• Define the actionable insights for conference attendees within your texts

• Panel discussions must contain multiple viewpoints and be structured so that each different perspective is covered

• Airports, airlines, aviation authorities, government agencies and universities - can submit unlimited proposal forms consisting solely of airport, airline, aviation authority, government agency and university representatives in any combination
• All other companies (consultants, suppliers, manufacturers) can submit up to three proposal/speaker profile forms. Please organise this internally through your communications team

• Individual presentation - one person
• Co-presentation - two people*
• Fireside chat or interview - two people*
• Panel discussion - up to four people** - including the panel moderator

*Must include one person from an airport, airline, authority or government agency

**Must include two people from airports, airlines, authorities or government agencies, any combination

**Each person on a panel discussion must be from a different company/organisation - if that's not possible due to the topic, please see important notes for contacting us above

• If you are proposing a fireside chat or an interview you must note this in the co-presentation text box

The proposal form asks for:

• Lead speaker - full contact information and brief bio - up to 75 words + colour portrait photo and company logo
  • Speaker biography - write as your brief personal introduction for the conference. Include your experience in the industry and an interesting fact about yourself or a hobby
• Presentation/fireside chat/interview/panel discussion:
  • Title - up to 10 words
  • Synopsis – up to 100 words
  • Learning points – min. three points, max. five points of up to 150 characters each
  • You must not include people’s names, job titles or company names in the Title, Synopsis or Learning Points (unless it is an airport name/airline name/government agency name/university name)
• After proposal form submission, you'll receive a link to upload your colour portrait photo (head and shoulders) and landscape company logo, please do this immediately

• Co-presentation, fireside chats and interviews – tick (check) the “Is this a Co-presentation” on the proposal form checkbox
• Panel discussions - tick (check) the “Is this a Panel Discussion” on the proposal form checkbox
• In the text box that appears after ticking the checkbox, add the name/s, job title/s, company/s and email/s of the speaker/s and send them the Speaker Profile Form link which they must complete within one week, please ensure that they do
• After Speaker Profile Form submission, they’ll receive a link to upload their colour portrait photo (head and shoulders) and landscape company logo, they must do this immediately, please let them know, thank you

Standard timings:

• Presentations/fireside chats/interviews: 5 mins introduction by Chair, 20 mins presenting, 5 mins Q&A
• Panel discussions: 5 mins introduction by Chair, 30 mins discussion, 10 mins Q&A with the audience

Selection process:

• All proposals go through the selection committee made up of the conference director, airport and airline personnel and independent consultants
• Each proposal is given equal consideration for the merit and timeliness of the topic, the experience and knowledge of the speaker and how the topic would fit in with other chosen and invited subject matter

Response to proposals:

• All proposals will receive the outcome response between Monday, December 15, 2026 and Friday, January 15, 2027
• Please note: some invited speakers and topics will be advertised earlier than the deadline

• For each successful presentation proposal, you will be required to provide a single PowerPoint file (and any associated files) by Monday, March 8, 2027
• For each successful panel discussion proposal, we will create a single PowerPoint slide with all panelists named on it. One PowerPoint file of up to 15 slides to support the discussion can be supplied by the Panel Moderator. We will not accept additional files from panelists

• Airport, Airline, Aviation Authority, Regulator and University speakers, panelists, and panel moderators will receive complimentary access for the entire three-day event. If there are two people from the same organization on a presentation/interview/fireside chat, the below will apply marked*

• Speakers, panelists, and panel moderators from any other company type will receive:
  • Individual presentations (one speaker): the speaker will receive complimentary access for the entire three-day event
  • Co-presentations, Fireside Chats, Interviews and Panel Discussions* – the co-presenters, panelists, and panel moderators will receive complimentary access for the day they are speaking, plus a 20% discount to register for other days

• No personal/company laptops or other devices are used in the conference
• All files are pre-loaded onto our PCs and checked for viruses, corruption and content
• Practice your presentation to keep to time and without the need for notes
• You must ensure that you can obtain proof of permission to use all elements of your presentation, i.e. images, music, video

As part of our accessibility and conference enrichment drive, we are providing a live transcription service for conference delegates and speakers to access during the conference.  If you would prefer not to have your session transcribed, you will be provided with an opt-out email before the conference.

Please note that if you are on a co-presentation or a panel and one person opts out, the whole presentation or panel will be opted out.

The transcripts are AI-driven and post-conference they will create conference reports for each track. These will be sent to conference attendees for added value. Please also use the opt-out link if you do not want to be included in the conference reports.

After the conference, all PowerPoint files presented at the conference will be made into PDF files and posted on the website for speakers and conference delegates to access. It could take up to two weeks for the website to be ready after the conference. Upon completion, you will receive a website address and password so that you can check your content.